Compliance Checklist

Chapter Compliance Checklist

Track your chapter's compliance status across all operational, legal, and program requirements. Your progress is automatically saved in your browser.

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Overall Compliance Score

Complete items below to track your chapter's compliance status

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Legal & Organizational Status

501(c)(3), board governance, and legal registrations

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IRS 501(c)(3) status is current and active
Annual renewal / maintain good standing with IRS. File Form 990 on time.  |  AMB National EIN: 94-3225274  ·  CA State ID: C1888781
Required
State nonprofit registration is current
Annual state charity registration filing completed for current year.
Required
Form 990 filed for the most recent tax year
Due 4.5 months after fiscal year end (or extended). Must be filed even if no tax due.
Required
Board of Directors list is current with names and addresses on file
AMB National requires updated board roster. Minimum 5 board members recommended.
Required
Board bylaws are current and board-approved
Bylaws reviewed and approved by board within last 3 years. Amendments properly documented.
Important
Written conflict of interest policy in place
Board members sign annual conflict of interest disclosures. Required for IRS Form 990 Part VI.
Important
D&O (Directors & Officers) liability insurance in place
Protects board members from personal liability. Annual premium, typically $1,000–$3,000.
Important
General liability insurance maintained ($1M minimum)
Required per AMB Chapter Agreement. Must cover all program activities and facilities.
Required

AMB Chapter Agreement & Standards

License requirements, code of ethics, and national alignment

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AMB Chapter License is current and in good standing
Annual chapter renewal completed. No outstanding fees or obligations to National HQ.
Required
AMB Code of Ethics signed and on file
Chapter Director and all program staff must sign annually.
Required
Written mission statement is current and board-approved
Must align with AMB's overall mission. Reviewed by board within last 2 years.
Required
Strategic plan is current and board-approved
3-year strategic plan reviewed and updated. Goals are measurable and documented.
Required
New chapter training session completed (new chapters)
Required for all new chapters upon licensure. Certificate/confirmation from National HQ.
Required
AMB branding standards followed at all events and materials
Logo usage, color standards, and naming conventions aligned with AMB brand guidelines.
Important
Annual session report submitted to National HQ
Due within 30 days of end of each program session. Includes attendance, outcomes, financials.
Required

Program Operations

League rules, participant intake, safety, and program delivery standards

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Participant intake forms and waivers collected for all participants
Required before any participant may play. Include medical release and photo/media consent.
Required
Attendance records maintained for every session
Weekly sign-in sheets for both workshop and recreation components. Retained for 3 years.
Required
All six program components offered each session
Education, Employment, Health, Case Management, Cultural Enrichment, Recreation — all required per AMB standards.
Required
Programs operate within 8 PM – 1 AM window
Core AMB model requires operation during high-risk evening hours.
Required
Minimum 2 uniformed security personnel at all events
Certified security staff required. Incident report process in place and understood by staff.
Required
First aid kit and AED equipment on-site at all events
Supplies inspected and restocked before each session. AED tested quarterly.
Required
Emergency action plan posted and staff trained
Written EAP posted at facility. Staff briefed at start of each session. Fire exits marked.
Required
Background checks completed for all staff and regular volunteers
Annual background checks for anyone working directly with youth. Records maintained securely.
Required
Mandatory reporter training completed by all staff
All staff working with minors must complete child abuse mandatory reporter training annually.
Required
Pre-season orientation conducted for all new participants
Rules, code of conduct, workshop requirements, and zero-tolerance policies communicated before play begins.
Important

Financial Compliance

Accounting, audits, fundraising policies, and donor documentation

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Separate bank account maintained for nonprofit operations
All chapter funds must be in a dedicated organizational account, not personal accounts.
Required
Monthly financial statements reviewed by board treasurer
Income statement and balance sheet presented at each board meeting. Variances explained.
Important
Annual budget approved by board before fiscal year start
Approved budget on file. Use Budget Tools page to develop $300K program budget model.
Important
Donation acknowledgment letters issued for all gifts over $250
IRS requirement. Must be issued within 30 days of gift. Use Donor Tax Acknowledgment template.
Required
Financial records retained for minimum 7 years
All receipts, bank statements, payroll records, and grant documentation must be retained 7 years per IRS guidelines.
Required
Two-signature requirement on checks over $1,000
Internal control requirement. Two authorized signatories on all large disbursements.
Important
Grant funds tracked separately with dedicated expense reports
Each grant must have dedicated accounting codes. Restricted funds may not be commingled with general operating funds.
Required
Annual fundraising plan approved by board
Per AMB Fundraising Policy 1: submitted to National by October 1 each year.
Important

Human Resources & Staffing

Employee documentation, training certifications, and volunteer management

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I-9 Employment Eligibility forms on file for all employees
Required by federal law within 3 days of hire. Retained 3 years or 1 year after separation.
Required
W-9 or W-4 forms on file for all paid staff and contractors
Required for payroll and 1099 reporting. Collect before any payment is made.
Required
Employee handbook provided to all staff
Covers conduct, reporting, leave, harassment policies. Signed acknowledgment on file.
Important
CPR/First Aid certification current for at least one staff member per event
Certifications renewed every 2 years. Keep copies of certificates on file.
Required
Volunteer agreements signed by all regular volunteers
Includes liability waiver, code of conduct agreement, and photo release. Annual re-signing recommended.
Important
Anti-harassment policy communicated to all staff and volunteers
Zero-tolerance policy with clear reporting procedures. Annual acknowledgment signed.
Important

New Chapter Launch Checklist

One-time startup tasks for newly licensed chapters

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Community needs assessment completed
Local crime stats, school dropout rates, and youth unemployment data collected. See Training Module 1.
Launch
Steering committee of 8–12 members formed
Include law enforcement, education, faith leaders, business, and youth representatives.
Launch
Facility secured with signed lease/use agreement
Facility must be available minimum 2 nights/week for 12+ weeks. Capacity min. 200 people.
Launch
Initial funding secured (minimum 60% of session budget)
Recommended: $180,000 secured before launch for a $300,000 annual program budget.
Launch
Community outreach and participant recruitment completed
Flyers distributed, school partnerships established, social media pages created. Target 100 participants per session.
Launch
Staff and volunteer team recruited and trained
Coaches, counselors, security, workshop facilitators, and a program supervisor all in place.
Launch
Equipment and materials procured (basketballs, jerseys, workshop supplies)
Minimum equipment: 10 basketballs, team jerseys, first aid kit, AED, sign-in stations.
Launch
Opening night event planned with community dignitaries invited
Invite mayor, police chief, school superintendent. Press release distributed. Kickoff celebration to generate community support.
Launch
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